Overview
Singular’s message archiving and supervision solution offers a secure and comprehensive way to archive your organization’s email, social media, and text message communications. Tailored specifically for FINRA and SEC-regulated firms of all sizes, this tool ensures compliance with regulatory requirements and streamlines communication oversight.
With advanced search capabilities and seamless integration, Singular enhances productivity, protects your firm’s critical data, and enables efficient monitoring to safeguard against potential risks. Whether managing large-scale operations or smaller teams, Singular empowers firms to stay compliant while maintaining operational efficiency.
Key Features
Automated Archiving
Effortlessly archive messages in real-time without interrupting daily workflows. Singular allows you to set customizable policies, enabling random sampling and supervision at the group level for enhanced oversight and compliance.
Search and Retrieval
Quickly locate messages with powerful search functionality using keywords, sender, recipient, date, attachments, and more. Singular’s intuitive interface ensures efficient retrieval and seamless production of archived messages when needed.
Compliance and Legal Holds
Ensure compliance with FINRA, SEC, and other regulatory agencies. Implement legal hold features to preserve relevant emails during litigation, and use a lexicon of red flag terms or import your list. The built-in export functionality facilitates regulatory requests.
Data Security
Your own WORM tape ensures your data meets FINRA and SEC permanence requirements. Regular backups and disaster recovery options are available to prevent data loss.
Storage Management
Storage Management offers efficient storage solutions that reduce the load on primary mail servers, with scalable options that grow alongside your firm’s needs. It ensures seamless data management as your business expands.
User Access Control & Integration Capabilities
Role-based access controls ensure only authorized personnel can access archived data. Detailed audit logs track access, reviews, and policy breaches. Integrates with Microsoft 365, Google Workspace, LinkedIn, and Twilio for streamlined communication.
Benefits
- Cost Efficiency: Reduce the costs of maintaining primary email servers by optimizing storage and minimizing data management overhead.
- Improved Productivity: Enhance the compliance user experience by archiving multiple message types within a unified platform, making it easier to manage communications efficiently and effectively.
- Risk Mitigation: Protect your organization from legal and compliance risks by ensuring that all electronic communications are securely archived and can be easily retrieved when needed.
- Efficiency: Streamline email management processes, enhance platform compliance, and safeguard valuable data with robust archiving solutions.
Use Cases
- Financial Industry: Financial institutions are often required to retain communications, including emails and chat messages, to comply with regulations such as the SEC’s Rule 17a-4 or the MiFID II in Europe. Archiving ensures that messages are preserved for audit and regulatory review.
- Legal Compliance: Legal firms must preserve messages to comply with obligations under laws such as Sarbanes-Oxley (SOX) or the EU’s General Data Protection Regulation (GDPR).
- Corporate: Ensure your firm can maintain access to past communications and transaction records even if the original systems fail. This will allow your firm to continue operations without losing valuable historical data.
Why Trust Patrina Compliance with your data? Just ask our clients.
We couldn’t be the leader in regulatory compliance innovation without the trust of our clients. Compliance professionals like you.
We chose Patrina because the solutions our previous archive partner provided did not meet our growing needs... Patrina's service is impeccable.
I recommend Patrina to my state- and SEC-registered RIA clients because their email archiving system is equal to any in the market, and better yet, it's less expensive than any of the others. Patrina offers a comprehensive compliance suite so that my SEC and state RIAs can inexpensively capture everything in one portal...
